All speakers of at least 60-minute sessions (including workshop instructors) are entitled to having travel and accommodation expenses covered. This page sets out the details of this policy.

Do I need my expenses covered?

Speakers whose employers (or even the speakers themselves) are happy to cover their travel and accommodation expenses are encouraged to do so. We want to open speaking opportunities to everyone, but must also balance this with fact that this is a small, new, event with a limited budget. If you or your employer will cover your expenses, to show our appreciation we will offer you Bronze sponsorship for free.

Conditions of coverage

To ensure expenses are kept to a reasonable level we ask that you book any flights early (ideally as soon as possible after acceptance). For accommodation we'll book you into the speaker's hotel - please let us know your preferred dates as soon as possible after acceptance.


We'll automatically cover up to the following. If this is not sufficient please let us know and we may be able to agree more on a case-by-case basis.

For travel:

  • Within the UK: Up to £75
  • Within Western Europe: Up to £300
  • Rest of the world: Up to £1000